Spring 2019 Voyage Prep

SP19 Announcements

Hawaii and Mauritius Travel Restrictions

Due to the short port calls in Hawaii and Mauritius (these are essentially fuel stops rather than Semester at Sea style port calls of 4-6 days), all students are required to be in a Field Program or required Field Class to disembark the ship.

Lifelong Learners, Faculty, Staff, and their families may have different policies. Please view your respective Voyage Prep pages for details.

 

Yellow Fever Vaccination Shortage

The Yellow Fever Vaccination is required for entry into Ghana during your voyage. You must bring your signed, original Yellow Fever Card (International Certification of Vaccination or Prophylaxis ICVP) with you to the ship, as you will not be able to board the ship without it. If you are not able to receive the yellow fever vaccination for medical reasons, this exemption must be documented in your medical health form and the Medical Contraindication section of the Yellow Fever Card should also be completed. Not having the vaccination could restrict your ability to leave the ship in some countries.

Note: To find a clinic that is approved to provide Yellow Fever vaccine, please visit the CDC website: http://wwwnc.cdc.gov/travel/yellow-fever-vaccination-clinics/search/.  Unfortunately, there has recently been a shortage of Yellow Fever vaccine & there are only a small number of clinics that have been designated to dispense the vaccine. Stamaril is an accepted alternative to the Yellow Fever vaccine. Clinics that provide Stamaril can be found on the CDC link above. You will receive the yellow fever card as documentation & this is a legal document—treat it as carefully as you do your passport!

As some clinics will not give the Yellow Fever vaccine until closer to your date of departure, you may be unable to complete this vaccination prior to the deadline for the medical history form. Please schedule an appointment for the Yellow Fever vaccine and note this date on your medical history form. Please schedule this appointment as soon as possible as you will not be able to board without the Yellow Fever Card.

SP19 Voyage Prep Emails

Click on a link below to view all previously sent email voyage communications and important documentation for your voyage. Please note that these pages are password protected. Please review your voyage update email and/deposit confirmation email for the password to these pages, use the contact email below to receive the password.

SP19 Required Travel Documents

Passport

If you do not have a passport or if you need to renew a current passport, please do so immediately. Please review this SP19 Passport Info Sheet for requirements. You may apply for a passport online.

 

  • Make sure your passport is signed.

 

  • Passports must be valid for at least 6 months beyond the date of your return (October 21, 2019). If your passport expires before then, you must renew it. Please contact Travisa-CIBT for assistance with first time or renewal of US passports.
  • For lost or stolen US passports, please see the State Department’s travel site.

 

 

Passport Pages Requirement

Due to the cumulative number of blank visa pages required for entry by each country on the Spring 2019 voyage itinerary, Semester at Sea will require voyagers to obtain or possess a fully blank standard passport prior to beginning the visa process. The standard 28 page US passport contains exactly 17 blank visa pages.

  • Countries along this itinerary will require travelers to have a certain number of blank passport pages upon entry. Each participant is responsible for the remaining blank visa pages in their passport, such that these entry requirements will be met in each sequential port of call.
  • If you already have many stamps in your current passport, you are advised to renew your passport, as you may run out of visa pages more quickly than anticipated. Travisa-CIBT is able to assist you with both of these options in advance of the voyage.
  • Those voyagers that are applying for a first time passport or who need a passport renewal are encouraged to check the box for a “Large Book (Non-Standard)” in order to obtain a larger, 52 page passport. It is at the discretion of the US State Department to issue large passports, and SAS cannot guarantee that a request for one will be granted. We do, however, recommend trying for a larger passport because we know that our alumni only continue to travel the world after their voyage!
  • Please review this SP19 Passport Info Sheet for requirements.
  •  

    In addition to visa requirements, Entry requirements for each country will be available through Travisa-CIBT custom webpage, set up exclusively for Semester at Sea participants. All voyagers are responsible for fulfilling all entry requirements in addition to visa and passport requirements.

Remember to consider the current processing time for receiving a passport as advised by the Department of State. If necessary, you may choose to expedite the process. You will not be able to board the MV World Odyssey without a valid passport and all required visas.

IMPORTANT NOTE FOR MINORS: Please note that those voyagers traveling as minors (under age 18) will have additional visa and entry requirements throughout the voyage, such as the need to provide or carry their birth certificate. Please refer to the Travisa – CIBT page for this information or email programadministration@isevoyages.org. The participant is ultimately responsible for ensuring that all visa and entry requirements are met upon arrival.

 

Yellow Fever Card

The Yellow Fever Vaccination is required for entry into Ghana during your voyage. You must bring your signed, original Yellow Fever Card (International Certification of Vaccination or Prophylaxis ICVP) with you to the ship, as you will not be able to board the ship without it. If you are not able to receive the yellow fever vaccination for medical reasons, this exemption must be documented in your medical health form and the Medical Contraindication section of the Yellow Fever Card should also be completed. Not having the vaccination could restrict your ability to leave the ship in some countries.

Note: To find a clinic that is approved to provide Yellow Fever vaccine, please visit the CDC website: http://wwwnc.cdc.gov/travel/yellow-fever-vaccination-clinics/search/.  Unfortunately, there has recently been a shortage of Yellow Fever vaccine & there are only a small number of clinics that have been designated to dispense the vaccine. Stamaril is an accepted alternative to the Yellow Fever vaccine. Clinics that provide Stamaril can be found on the CDC link above. You will receive the yellow fever card as documentation & this is a legal document—treat it as carefully as you do your passport!

As some clinics will not give the Yellow Fever vaccine until closer to your date of departure, you may be unable to complete this vaccination prior to the deadline for the medical history form. Please schedule an appointment for the Yellow Fever vaccine and note this date on your medical history form. Please schedule this appointment as soon as possible as you will not be able to board without the Yellow Fever Card.

SP19 Travel to the Ship

This section is for SP19 Students and Lifelong Learners only. Faculty, staff and dependents should refer to voyage update emails for information regarding travel to/from the ship.


VOYAGE DEPARTURE – SATURDAY, JANUARY 5, 2019

The MV World Odyssey will dock at the Port of Ensenada, located approximately 89 miles south of San Diego International Airport (SAN). The Port of Ensenada is located in the northwest corner of Mexico, in the state of Baja California, 68 miles from United States-Mexico border.

Name of Port: Port of Ensenada
Berth: TBD

Departure Flight

heck-in on embarkation day will begin as early as 0500. Due to the early start we strongly recommend that you arrive in San Diego, California between January 3 – 4 in order to account for potential flight delays and/or baggage issues. The ship will not delay departure to wait for late-arriving participants.

Hotel Accommodations in San Diego, CA

Semester at Sea has a dedicated room block from January 1-6, 2019 at the Sheraton San Diego Hotel & Marina.  Standard rooms are available for $149 per night plus applicable taxes. Make reservations online or by calling 1-619-291-2900. When calling, please ask for the Semester at Sea room block. Participants must reserve a room by December 5 in order to obtain the discounted rate.

Embarkation Day Bus Service

The morning of January 5, 2019, shuttle service to ship will be provided by Semester at Sea (at no additional cost) from the lobby of the Sheraton San Diego Hotel & Marina to the Port of Ensenada, Mexico. Participants are not required to stay the Sheraton San Diego Hotel & Marina on the night of January 4 in order to take shuttles. Shuttle check-in on January 5 will be from 0500 – 0800 in hotel lobby.

More specific information about shuttles and the shuttle reservation process will follow leading up to the voyage. Please note that family members and other non-sailing guests are not permitted to join on the shuttles, nor will any non-sailing guests be permitted entry to the Port of Ensenada on January 5.

VOYAGE RETURN – SUNDAY, APRIL 21, 2019

The MV World Odyssey will dock at the Port of Amsterdam, located approximately 18-20 minutes by car or metro north of Amsterdam Airport (Amsterdam Airport Schiphol; AMS).  

Name of Port: Port of Amsterdam
Berth: TBD

Return Flight

Book your return flight from Amsterdam after 1700 on April 21, 2019. Although the ship will arrive to the disembarkation port at 0800 on April 21, each passenger must go through customs and immigration upon arrival before anyone can disembark from the ship. Timelines for this process are out of Semester at Sea’s control and can take several hours. Disembarkation order for passengers will be determined and announced onboard the ship towards the end of the voyage and no early disembarkation exceptions will be allowed for individuals who choose to book a flight prior to 1700 on April 21.

If you have any questions as you finalize your preparations for sailing, please contact our office at 1.800.854.0195 or operations@semesteratsea.org.

SP19 Voyage Demographics

Last Updated: December 3, 2018

All Voyage Gender Demographics

Program % Male % Female % of Total
Faculty 51.85% 44.44% 3.63%
Family Member 43% 57% 6.33%
Lifelong Learner 41% 59% 3.63%
Staff 33% 67% 4.04%
Student 20% 80% 82.37%
100%

 

Student Ethnicity Demographics

Ethnic Group Percent of Total
Hawaiian/Pacific Islander 0.49%
American Indian/Alaska Native 1.63%
Asian 8.50%
Black or African American 3.76%
Hispanic or Latino 9.80%
Multiracial 8.17%
White 67.65%
100%

 

All Voyage Nationality Demographics

U.S. Passport Holders: (87.75%)

 

Student School Demographics

 

 

 

 

 

SP19 Medical Requirements

Medical History Form

All participants must be medically approved to sail prior to embarkation. You will not be allowed to board the ship without medical approval. All confirmed voyagers received the Medical History form along with detailed instructions on how to submit the form via email in August 2018. This form is also available via  MyVoyage.

Medical History Form Deadlines

  • Faculty, Staff and Dependents –  October 1, 2018
  • Students and Lifelong Learners –  November 1, 2018

Malaria Prophylaxis

The Spring 2019 voyage will be entering areas where malaria is likely to be present which could present health risks for you. Be sure to talk with your physician regarding malaria prophylaxis and make sure you bring adequate medication with you. The CDC publishes recommendations you can review with your physician. Please also review the Semester at Sea Travel Medical Concerns document developed specifically for your voyage.

Yellow Fever Vaccination

The Yellow Fever vaccination is required for the Spring 2019 voyage. It is recommended for several destinations & is legally required for entry to some countries. As you may be aware there is a shortage of the Yellow Fever vaccine & only a small number of clinics nationwide have been designated as sites to dispense the vaccine. To find a clinic that is approved to provide the Yellow Fever vaccine, please visit the CDC website:  http://wwwnc.cdc.gov/travel/yellow-fever-vaccination-clinics/search/As noted on the CDC website, Stamaril is an acceptable alternative to the Yellow Fever Vaccine.

You MUST make arrangements for the vaccine well before the voyage to assure you are able to obtain it. However, please realize that due to the shortage, some clinics will wait to administer the vaccine until just before you travel. Please note this on your medical history form. Once you receive the vaccination, you will receive a yellow card as documentation & this is a legal document—treat it as carefully as you do your passport!

Tips For Completing Your Medical History Form (MHF)

  • Do not submit your form until it is complete-including any required immunizations. Incomplete forms will not be reviewed. (The only exception to this may be the yellow fever vaccine – see yellow fever notes.)
  • Your MHF does not need to be completed by your primary care physician. You may visit your campus health center or any local health clinic to complete your exam.
  • Your completed MHF should be emailed to CSUHN_records@mail.colostate.edu. You will receive an email confirming receipt within two days. If you do not receive this email:
    • Check your spam folder. If you find it there, please add CSUHN_records@mail.colostate.edu to your email provider’s safe sender list so that you may receive all follow-up emails. If it is not in your spam folder please resend your MHF.
  • Please save the hard copy of your MHF should any issues arise requiring you to resubmit your form.

After You Submit Your MHF

Please allow up to 2 weeks for your form to be reviewed by our medical team. You can check the status of your MHF via MyPassport. Once your form has been approved, your medical status in MyPassport will change to ” Completed – Your MHF has been approved.”

Download the Medical Clearance Checklist

SP19 Program Fee Refund Plan

The cost of semester study abroad is a substantial investment.  If you are hurt or become ill and cannot complete the semester, you stand to lose thousands of dollars.

Semester at Sea’s Program Fee includes the cost of tuition (which includes required field classes), room and board, and travel health insurance–less financial aid. The Program Fee does not include the cost of Semester at Sea field excursions, on-board purchases, or independent travel.  The Program Fee is not refundable once the semester is underway.

The Program Fee Refund Plan will help to alleviate the financial loss in the unfortunate case where illness or injury forces you to leave the semester. It will provide funds which can reduce your loan obligations under government or private loan programs.

The Plan is administered by A.W.G. Dewar, Inc., Quincy, Massachusetts, now in its ninth decade of service to the higher educational community. Over 1,200 schools and colleges throughout North America offer the Plan. The Plan described below has been specifically designed for the needs of college students and parents. It offers a unique benefit of a significant refund of Program Fee when you are forced to withdraw for medical reasons at any time during the semester.

The Program Fee Refund Plan

Terms and Conditions

 

Fall 2018 Students

Students enrolled on Semester at Sea’s Fall 2018 Voyage will be automatically enrolled in the Program Fee Refund Plan at a charge of $254. Students who do not wish to participate may opt out of the Plan by logging on to My Passport and waiving coverage. We have structured the payment arrangement this way because it helps reduce the premium costs. The deadline for opting out is August 24, 2018 10 a.m.Eastern Standard Time. Within a week of opting out, the charge for the Plan will be removed from the student’s Semester at Sea account and a refund processed, if applicable. After August 31, the coverage will be locked in and the balance becomes due. If not paid, the charge will be added to the first shipboard billing statement.

SP19 Visa Information

This information below contains extremely important information regarding visas for the Spring 2019 Voyage. It is crucial that all voyagers read this section thoroughly and any linked information in its entirety.

International passport holders will have different or additional visa requirements. If you are a non-US Passport holder, you will receive a separate e-mail with visa instructions.

 

Jump to a Section

Important Documents to Review

What are Visas?
Visa Instructions & Applications
U.S. & Canadian Visa Requirements
Important Information Guide
Tavisa – CIBT Visa Service
SP19 Passport Info Sheet
SP19 Visa Checklist and Deadlines
SP19 Visa Checklist
Step-by Step Visa Video
Visa Copies
Passport Copies & Blank Visa Pages
Smart Traveler Enrollment Program (STEP)
Additional Requirements for Minors

What are Visas?

Visas are travel documents placed in the traveler’s passport that shows you are allowed to enter a specific country for a specific period of time. It is every participant’s responsibility to obtain all pre-voyage required visas prior to embarkation. Visa regulations are subject to change and ISE cannot be held responsible for incurred fees, fines, detainment or deportation due to missing visas. Additionally, should we have to reroute our itinerary for health & safety concerns, ISE cannot be held responsible for any required visa fees

U.S. & Canadian Passport Holders – Visa Requirements 
Must be obtained prior to September Embarkation

 

  • U.S. & Canadian passport holders also require a visa for Viet Nam and Burma/Myanmar, but these visas will be obtained en route and should not be obtained prior to the voyage. The visa fees for Viet Nam and Burma/Myanmar will be charged to your shipboard account.
  • International passport holders will have different or additional visa requirements. If you are a non-US Passport holder, you will receive a separate e-mail with visa instructions.
  • It is each voyager’s responsibility to obtain all visas required by their nationality in order to fully participate in the voyage as intended. Participants with missing visas will not be permitted to embark the ship.
  • Voyagers are also responsible for meeting entry requirements for countries where they do not require a visa. Entry requirements are listed in the Important Information Guide.

Travisa – CIBT Visa Service 

Semester at Sea has retained the services of Travisa-CIBT to assist participants with obtaining passports and entry visas. We strongly encourage all voyagers to utilize the services of Travisa – CIBT. Note for Lifelong Learners: Lifelong Learners should access the Travisa portal via this link.

Why should I use Travisa-CIBT to obtain my visas?

Travisa-CIBT can:

  • Provide each voyager with special SAS visa and passport processing rates
  • Review all applications and required documents prior to submission
  • Ensure the progress of visa applications can be tracked
  • Advocate on behalf of the applicant in the event of application errors, denials or consular closures
  • Minimize the need to mail your passport and/or travel to consulates more than once
  • Expedite the passport process for first time passports, and passport renewals. Click here to begin your passport order.

Travisa Additional Services
Need further assistance with your applications? Travisa offers additional services for an added fee. These services can include extra attention filling our visa forms for you, document review, additional tracking and extended business hours.  Please click here for a description of services.

Spring 2019 Visa Checklist & Deadlines

Download the SP19 Visa Checklist
for step-by-step instructions on how to obtain your visas.

U.S. & Canadian citizens only


 

Date Deadline Requirements
September 30 Priority deadline. Submit your visa applications on or before this date in order to have your visas back by the Thanksgiving holiday. We strongly recommend all voyagers apply for their visas by this date in order to avoid any unforeseen delays such as incorrect visa applications, consular closures, holiday delays, etc. Applicants that apply by the priority deadline will be able to utilize standard visa processing to avoid any expedited visa costs. To proceed with standard processing you must provide Travisa with (24) business days for the processing of the three visas. On the Travisa order form you must indicate a passport need back date (24) business days after your completed order has been received in the Travisa office. Voyagers with international travel prior to embarkation or voyagers not using Travisa must submit their visa applications by the priority deadline.
September 30 Voyagers must disclose any of the following information to Semester at Sea:

    • Extensive travel abroad prior to embarkation
    • Dual citizenship
    • Intention to obtain visas independently (not through Travisa – CIBT)
    • Insufficient blank visa pages (voyagers that do not 17 fully blank visa pages in their passport book)
November 19 Final visa deadline. This is not the mail/postmarked date. All visa applications should be submitted and in the hands of Travisa – CIBT by this date. Visa Pre-Check is advised to avoid delays due to application errors. Visa applications should be expedited wherever possible. If you are intending to travel at all prior to your voyage, your visa applications should be submitted by the priority visa deadline (June 20). Please Note: Those voyagers that have not submitted their visa applications by November 19 may be cancelled from the voyage.
December 1 Voyagers must disclose (via email to programadministration@isevoyages.org) any situation which may prevent obtaining a required visa.
December 1 All participants must update their visa status via the MyVoyage.

Step-by-Step Visa Video

Travisa has developed the step-by-step video below to help you complete your visa applications.

Visa Copies

Travisa – CIBT will scan and provide emailed copies of China and Ghana visas to the applicant and to Semester at Sea staff to keep on file. The Indian visa is processed last and sent directly back to the applicant. Once your passport is returned to you, please e-mail a copy of your Indian visa to Program Administration. The password to access your visa copies is worldodysseysp19.

Voyagers intending to obtain their visas independently must disclose this information by September 30. Independent applicants must have their visa copies submitted to programadministration@isevoyages.org by December 1. If voyagers choose to obtain visas independently, Travisa will be unable to step in for assistance should your applications be rejected or you are unable to reach consular agents.

 

Passport Requirements and Blank Visa  Pages

Due to the cumulative number of blank visa pages required for entry by each country on Semester at Sea voyage itineraries, Semester at Sea will require voyagers to obtain or possess a fully blank standard passport prior to beginning the visa process. The standard 28 page U.S. passport contains exactly 17 blank visa pagesYou can find information regarding first time passport applications here or through our visa partner Travisa – CIBT  here. 

Each voyager must abide by the passport and blank visa page requirements detailed in the SP19 Passport Info Sheet  in order to embark the ship. As a reminder, you cannot apply for visas until you have obtained your passport and verified you have an adequate number of blank pages. 

If the address on your State ID/Driver’s License is not correct or lists a PO Box address, you must update your ID immediately in order to avoid delays with the visa process.

 

Smart Traveler Enrollment Program (STEP)

Semester at Sea enrolls all participants (regardless of citizenship) in the Smart Traveler Enrollment Program (STEP) for the voyage itinerary. If you have extensive international travel plans before or after your voyage, it is advised that you also enroll in the STEP program for your pre- and post-voyage travel.

Additional Requirements for Minors

Voyagers sailing as minors will have additional visa and entry requirements. Please review this list of country specific requirements for minors. Please check this list often, as we will update it as new information is received. If you are participating in Semester at Sea as a minor and/or you are traveling with a minor, please ensure to include the following requirements below for each applicable country:

  • Full Long Form (Unabridged Birth Certificate) or a certified/notarized copy. All documents issued in a language other the English must be accompanied by a sworn translation into English and certified in the issuing country.
  • If the minor is traveling with one parent, then the minor must present an affidavit from the absent parent stating consent to travel, or a court order granting full parental responsibilities to the present parent, or a death certificate in case of a deceased parent.
  • If the minor is traveling alone and/or with an adult other than parent(s) then the minor must also present a notarized affidavit from the parents/legal guardians stating consent to travel, providing contact details of the parents/guardians. As Semester at Sea is an educational institution, a Semester at Sea official onboard can be used as the named person accompanying/guardian. The name and details of this person will be sent to you each semester as requested.
  • Copies of passport information page or identification documents of the parents/legal guardians. International passport holders must also provide a copy of their U.S. resident status.

If you have questions about these additional requirements please email programadministration@isevoyages.org or call 800.854.0195.